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Draft Minutes of the Saturday, October 5, 2008 Annual Convention
of the Universalist Convention of North Carolina, Inc.(UCONCI)
held at the Unitarian Unniversalist Congregation of Greenville
Attendance
Present for the meeting were:
Officers
Pres. Brian Clougherty of Eno River UUF
VP Feryl Masters of UUC Greenville
Sec. Billy Liles of UUF Raleigh
Treas. Andy Wasilewski of UUFR
Trustees
Pete Leary of UUF Raleigh
Ann Malpass of Outlaw’s Bridge Universalist Church
Carol Simmons of OBUC
Delegates– Robert Stolar of OBUC
Lisa Stolar of OBUC
Victoria Brown of UUC Greenville
Quorum
With seven of nine board members present, the Vice President
called the meeting to order at 3 pm. Absent were Trustees Doug
Hayes and Charlie West.
Minutes
Billy submitted board minutes for the past year. No corrections to the minutes were made. Minutes were approved as presented.
Report’s from officers
Treasurer’s Report
Andy passed out copies of the Treasurer’s
report. He expressed the opinion that our finances are not as bad as
they could be considering the condition of the economy. Andy noted that
we had closed the Self-Help Credit Union account and moved those funds
to checking. Total expenditures for the year were $18,836.75, much of
which was for the history book. (see Appendix A)
Pete asked for a more detailed list of expenditures. Andy said he will try to provide one.
Pete pointed out that we are paying for phone service at Shelter Neck
Camp when the line in fact needs repair. Andy will try to meet phone
co. during shut down of the camp.
UCONCI has received dues from only three members
cong. We need to re-send letters to other cong. Billy will send paper
letters to Congregations , reminding those who have not paid
to please send dues monies.
It was moved and and seconded to accept the treasurers report. The motion passed.
Pete Leary presented a letter to the treasurer stating that legal publishing rights to the history book belong to UCONCI.
President’s report
The UCONCI board hosted a successful cluster
meeting. Bryan felt that a cluster meeting goes better at a
church than at Shelter Neck. Hopefully, New Bern fellowship will host
next years cluster.
Brian felt that the Board has been stretched thin by
SN needs. We’re all working harder in our personal and
professional lives and at SN to stay in the same place. Working with
the cluster meeting is where UCONCI will continue to be of service to
our churches and our denomination.
Reports from Congregations
OBUC -- Ann read a written report. Here are some excerpts:
“Our two main projects for the coming year will be to find a new
minister and to complete the window repairs to the front of the
church.”
“Our programs continue to be numerous and active . . . Sunday
School . . . children’s RE classes . . . the Saving
Jesus Program . . . a small but actibve woman’s group . . .
hosting ESL classes . . . state roadside pickup . . . frequent
movie nights and numerous field trips.”
“We look forward and enjoy seeing you at the annuyal UCONCI Love
Feast to be held on December 14. 2008 at the church. Supper begins at
5:30 pm and Candle lighting service at 6:30.”
A scanned copy follows these minutes. (see Appendix B)
UUCG reported verbally. They have called and
installed a new full time minister, become a welcoming
congregation, and added a new accessibility ramp, a new heating system,
and a new sign. They ran a successful “Harry Potter” summer
camp which attracted members of the community at large. RE sessions
included “Cakes For the Queen of Heaven” and a ten part
pilot for the UUA, called “Spirit in Practice”. Youth RE
includes active teens, two groups of tweens, as well as preschool and
nursery programs. A large group from the congregation
participated in the local CROP walk, a CUUPS group has been formed, and
the block the building is on was “adopted” for cleanup of
litter. A balanced budget has been passed, Fifth Sunday collections are
donated to various causes, and “Fair Share” was achieved
with the UUA and the TJD.
Mary Brown, a teen at UUCG wants to plant bulbs around SN gazebo as a
Girl Scout project. It was agreed that she would present a
proposal to the board that includes some “hard” borders to
protect the planting from being mowed.
UUFR gave a verbal report. The congregaion is in a
“year of experimentation” to make a transition to a model
where more day-to-day decisions are made by staff. The size of the
board of trustees has been reduced, and some administrative committees
have been eliminated or reduced to advisory roles. Eric Kaminetsky has
been hired to develop a new early Sunday morning IG. “Second
Sunday Soulful Sundown” continues to be a popular monthly evening
lay-led service. The Denomination Affairs Committee has a recruitment
drive and increased the “Chalice Lighters” and the
Fellowship from 75 to 101, which will result in an extra thousand
dollars yearly donated to selected projects of the TJD.
At Eno River UU Felloship, Kate Beasley, the DRE has
resigned to pursue further education. They need to hire an
interim. There has now been complete turnover in staff since the new
minister was called last year.
Shelter Neck Report
Robert has cleaned up tree limbs from ground from
some previous trimming. A large sycamore tree has dropped some limbs on
the rear of part of Williams Hall roof. Plumbing repairs
are needed in Dix water supply lines. Robert S pointed out that we
might be required to leave the well switched on for fire and hazard
insurance purposes. Andy will check our insurance policy for such a
requirement.
Nine church events and two weddings were held at SN in the last year.
There was room on the schedule more. We received many positive comments
regarding the cleanliness of the facility and the availability of
basic supplies. We received more money in rentals than in any
previous year.
Volunteers will shut down and winterize the camp on the weekend of November 1.
We spoke of possibly opening the camp during the
last two weekends of March, 2009, depending on weather forecasts.
The Chapel Hill Church wants to rent the camp for
the last two weekends in April. The Family Fellowship group of UUFR
wants one of other two weekends in April.
It was agreed that if a member church
(hopefully Greenville) sponsors an IG weekend, the UCONCI will waive
the normal rental fee. Fees per camper would still apply. UCONCI will
help publicize the event by having it announced in all member churches.
Next Annual Meeting
Pete offered to have UUFR host the next annual
meeting on Oct. 24, 2009. A Motion made and passed to accept
Pete’s offer..
Billy will contact Annette Marquis, TJD District
Executive to express gratitude for quality of leadership she has
provided and for the quality of workshops such as those at the
District Leadership Meeting on Saturday, October 9.
Election of officers and trustees
The following officers were elected for the 2009 term:
Feryl Masters (UUCG), president
Lisa Sholar (OBUC), vice-president
Andy Wasilewski (UUFR), treasurer
Billy Liles (UUFR), secretary
The following trustees were elected for terms that expire in 2011:
Victoria Brown (UUCG)
Charlie West (UUFW)
The following trustees will continue to serve terms that expire in 2010:
Doug Hayes (UFNB?)
Pete Leary (UUFR)
The following trustees will continue to serve terms that expire in 2009:
Carol Simmons (OBUC)
Ann Malpass (OBUC)
The meeting adjourned at 4:30 pm.
Respectfully submitted,
Billy Liles, Secretary
--------------------------------------------------
Appendix A, Treasurer’s report
Appendix B, congregational report from OBUC
Appendix C, congregational report from UUCG
(all available with download)
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